Privacy Policy
We value your privacy and treat your data with care, just as we do in our events. This policy explains why we collect information, how we use it, and your rights.
No Sex Gay Weekend is run by Get Social Ltd, which is the controller of your personal data.
1. What We Collect
We collect only the data we need to run events smoothly and safely, including:
Contact information: name, email, phone
Booking details: event dates, ticket type, amount paid, your answers to booking questions and payment references
Survey responses: preferences, dietary requirements, accessibility needs
Media consent: whether you agree to appear in photos and videos, and the photos and videos themselves
Communication records: emails or messages with us
Special category data. Our events are for gay men, so booking, attending, appearing in event photos or joining our mailing list can reveal your sexual orientation. Dietary and access needs can reveal health information. UK GDPR gives this data extra protection. We only process it with your explicit consent, which you give when you book, sign up or fill in our forms, and you can withdraw it at any time.
If you work for a venue, supplier or organisation we might work with, we hold your business contact details: name, job title, employer, work email and work phone.
2. How We Collect Data
Bookings through Luma, our event booking platform (card payments on Luma are processed by Stripe)
Bank transfers through Wise, for larger payments such as weekend balances
Survey and feedback forms before and after events
Mailing list sign-up (via Mailchimp)
One-to-one communications via Gmail, WhatsApp, phone and other means
At events, with your consent to take photos/videos
Business contact details of people at venues and suppliers, from Apollo.io (a business contact database) and from their organisation's own public pages
3. Why We Collect It (Legal Basis)
Contract — to confirm bookings, send tickets, manage refunds
Legitimate interest — to create a safe, inclusive event environment using surveys
Legitimate interest — to contact people at venues and suppliers about working with us
Consent — for marketing emails and use of event media
Explicit consent — for special category data: what a booking, our mailing list or event photos reveal about your sexual orientation, and any health, dietary or access needs you tell us about
Legal obligation — for financial record-keeping
4. How We Use It
Confirm and manage your booking
Share event updates and reminders
Plan logistics (e.g. meals, accessibility)
Send occasional event newsletters (if opted-in)
Create social posts and marketing materials using event media, only where the people in it have agreed
Contact people at venues, suppliers and partners about working with us
Meet legal and tax obligations
5. Sharing Your Data (Processors)
We do not sell or share your data beyond what is required to deliver the event. We use trusted service providers:
Luma: event pages and bookings. Luma holds your name, email and answers to booking questions.
Stripe: processes card payments made through Luma. We only see payment references, never your card details.
Wise: bank transfers for larger payments. Wise is a regulated payment provider and is responsible for its own handling of your payment details.
Squarespace: our website and its forms.
Vercel: stores event photos and videos and the consent records that go with them, and hosts our new website.
Mailchimp: mailing list management.
Google Workspace: email, and the forms and spreadsheets we use for event surveys and feedback.
Apollo.io: holds the business contact details of people at venues, suppliers and partners, logs the emails we send them, and is also where some of those details come from. Our hi@nosexgayweekend.com mailbox, which also receives mail sent to partners@, press@ and privacy@, is connected to Apollo. So if you email us, Apollo can read your message and its details (your name, email address and when you wrote), and under its own privacy policy may add business contact details from it to its contact database. We do not put booking, payment or survey data into Apollo. If you would rather Apollo did not process your email, tell us at privacy@nosexgayweekend.com, or contact Apollo at privacy@apollo.io.
6. International Data Transfers
Your data may be stored or processed outside the UK/EU (e.g. in the U.S.). Where it is, we rely on the safeguards UK data protection law requires, such as the UK International Data Transfer Addendum to the EU Standard Contractual Clauses, or the UK Extension to the EU-US Data Privacy Framework. Ask us at privacy@nosexgayweekend.com if you would like details for a particular provider.
7. Data Retention
We only keep your data as long as it's needed for the purposes we collected it for — and sometimes longer if we're legally required to.
Here's how that breaks down:
Booking & payment info – kept for up to 7 years, as required by accounting and legal obligations
Survey responses & event notes – we may keep these indefinitely, to help us improve future events, unless you ask us to delete them
Marketing emails – we'll keep your contact info until you unsubscribe (you can do this any time)
Event photos & videos – kept and published only where the people in them agreed; removed from anything we control if you withdraw your consent
Business contacts at venues and suppliers – kept while we're working together or talking about it, removed after 2 years with no contact, or straight away if you ask
General contact or community data – if we haven't heard from you for 2+ years, we may clean out old records unless there's a good reason to keep them (like a past booking)
We don't delete things automatically without good reason, but we do aim to be responsible with your data.
Let us know if you ever want to access, update, or remove something.
8. Your Data Rights
Under UK GDPR, you can:
Access or correct your data
Request deletion or restrict processing
Withdraw consent for marketing or media usage, or for us to hold special category data about you
Object to certain uses, including any approach to you about working with us, which we stop straight away
Request data portability
Report a complaint to the Information Commissioner's Office (ICO)
To exercise these rights, email privacy@nosexgayweekend.com.
9. Cookies & Tracking
Our website uses basic cookies through Squarespace for functionality.
When you book through Luma or pay through Stripe, they set their own cookies so the booking and payment work. Their privacy and cookie policies apply on their pages.
10. Data Security
We follow UK GDPR principles (legality, purpose limitation, minimisation, accuracy, storage limitation, and integrity/confidentiality).
Your data is protected by:
Secure login and encryption
Access restricted to organisers
Secure storage via our processors
Location and camera details removed from photos before they are published
11. Privacy of Event Media
We take photos and videos at our events. We only publish a photo or video once everyone recognisable in it has agreed.
You can tell us you would rather not appear when you book, in our event forms or on the day, and we keep a no-photo list so it is respected.
You may withdraw your consent at any time by emailing privacy@nosexgayweekend.com, and we will remove media showing you from anything we control.
12. Children & Age
Our events are for adults (18+) only. We do not knowingly collect data from minors.
13. Policy Updates
We may update this policy occasionally. Any significant changes will be posted on our website and, if it affects your data use, notified by email.
14. Contact & Complaints
If you have any concerns or wish to exercise your rights, email privacy@nosexgayweekend.com.
If we cannot resolve your issue, you can contact the Information Commissioner's Office (ICO).
Get Social Ltd is registered with the ICO as a data controller.
Last updated: 24th September 2026
No Sex Gay Weekend is a trading name of Get Social Ltd, Company No. 12415409, registered in England & Wales.